Organization : Ministry of Finance
Type of Facility : Financial Management and Administrative System
Country: United Arab Emirates
Website : https://mof.gov.ae/
MOF Financial Management & Administrative System
Introduction:
** Meet the requirements of the federal government in the field of accounting and financial management, to design and develop a financial management information system supplier to integrate with the E-Dirham and cash management.
Related : Ministry of Finance Reply To Customers Inquiries United Arab Emirates : www.statusin.org/10240.html
** The system aims to improve financial and management reporting, and to provide comprehensive and consolidated accounts of the Federal Government, and issuing reports in accordance with the government financial statistics, and lay the foundations of account management decentralization in the federal ministries.
** System would improve the monitoring of program budgets, and better management of income, expenditure, cash management, cash flow, expenses and salary accounts, and follow-up audit costs for projects.
** Provide the ability to run on both accounts: the cash and accrual base.
Need to apply the financial system and administrative:
It has become necessary to implement this project in the ministries and federal authorities to carry out its various activities in the financial management efficiently, effectively and to address the following matters:
** There are many sources of information throughout the federal government, which result duplication of data, which leads to a mismatch in nature and lack of integration and the inability to use it.
** Accumulation of office “paperwork” resulting from the vast amount of work that is causing the slow down the operations.
** Lack of necessary data and to provide the necessary requirements of the Federal government in the administration and take appropriate decisions.
** The methods available to assess and monitor performance are limited and inadequate.
** The need for a system to provide information designed to provide senior management with information and accurate data and for evaluating the activities carried out in the ministries and to contribute to making appropriate decisions in a timely manner.
** Modify the procedures; government accounting and transfer of accountability “cash” to be held accountable, “entitlement”
** Removing the old financial system
Benefits
Benefits of the application of the financial system and administrative:
Facilitate and streamline operations within each ministry, which enhance the effectiveness, impact and provide oversight of financial operations within the system, for example: the separation process of registering the claim for adoption and for the payment.
** Conversion of existing operations to a single task to a group of procedures include full and in parallel with the use of best professional practices.
** Better design of the action, and integrated communication between the Ministry of Finance, the ministries and the optimum utilization of human resources, technical and financial.
** The acquisition and application of integrated systems that meet the needs of the dfederal government, with the circulation set of features specifically designed for the public sector and the presence of the FMIS to provide support and assistance for the system users.
Programs of the financial system and administrative:
General ledger:
This system is considered the most important systems, Oracle Financials. It is the total of all accounts which, in turn, the financial statements in addition to, action steps of the budget preparation, adoption, and exchange of allocations and transfers.
We are interested in this system to bring the accounting reports on both a cash and accrual basis, and the financial statements and reports for management to achieve control and freedom in decision-making.
Payments \ payables:
Confined to the role of this system is payments and expenses and suppliers mainly dealing with invoices and contracts for procurement and maintenance staff, contractors, governmental projects, cash advances, all current expenses (except salaries) and capital loans on both a cash and accrual basis.
Procurement:
This system and the powers of the procurement cycle allow buying supplies from the suppliers requested and able to issue purchase orders.
Payroll:
The system includes the calculation of monthly salaries, allowances, deduction management, staff and follow-up employee contributions, staff deductions, and extract the necessary reports for management decision-making.
Cash management:
Cash management of the Foundation includes the introduction of automated bank statements and settlement mechanism with bank accounts and cash flows for the Foundation in future periods.
Income \ receivables:
Is a fully functional system that allows you to manage accounts, invoices and payment processes for customers and is a practical tool that improves cash flow and deal with all the needs of the Federal government
Concepts must be taken into account during the application of the system
Hyperion (Federal Budget Automation):
** Operate and maintain existing Budget Automation System and its modules
** Continously enhance and improve the existing applications
** Support Federal Ministries during budget preparation and execution
** Develope CPM applications to expand CPM coverage of MoF to better serve UAE Government
The FMIS section in the Ministry of Finance:
The FMIS Section is created centrally in the Ministry of Finance to raise the efficiency of the financial system and accounting applied in all government ministries and the Federal System (Oracle)
Provide support and assistance for users of the system and key present in all ministries.
1. Increase the efficiency of the system through:
** – Holding training workshops for users of the system.
** – Conduct the review and scrutiny of the regulations in force in the ministries in order to detect and inventory and address any problems or wrong practices hamper the integrity of the data entered on the system and safety subsystems.
** – Handle all the technical problems with the system with Oracle.
2. To know and identify the requirements and needs of users of the system.
3. Documentation of all requests for technical service provided by the users of the system and how to solve problems to create a database to allow the Panel to know the ways of solving recurrent problems or future problems.
4. Overseeing the implementation of the closing sessions of the monthly and yearly in all ministries.
5. Meeting regularly with the Co-users of the systems in ministries to follow up the functioning of the systems.
6. Oracle application system in the ministries and the application of any new Oracle system.
Sector: Financial Management Sector
Responsible Department: Financial Operation Department
Beneficiary of the Service: Federal Ministries and Bodies
Responsible Officer/ Sector Coordinator: Ali Sulieman
Direct Number: 02-6987488