Name of the Organization : Toronto Police Service
Type of Facility : Apply Online For Clearance Letter
Province : Ontario
Country : Canada
Website : http://www.torontopolice.on.ca/
Toronto Police Online Clearance Letter System
** Toronto Police is pleased to introduce a new online Clearance Letter application. The new application provides you with an easy and more convenient way of requesting a Clearance Letter.
Related : Toronto Police Citizen Online Report Entry : www.statusin.org/4233.html
** If you have any questions about Clearance Letters, please contact the office 416-808-7991.
** A Clearance Letter is a formal document issued by the Toronto Police Service and produced on secured paper indicating that the subject applicant of the Clearance Letter has no criminal convictions in the National Repository of Criminal Records maintained by the RCMP. With our new online program you can request a clearance letter at your convenience.
** Criminal Conviction is defined as : finding of guilt, in which you were put on probation, served a sentence, paid a fine or a combination thereof.
** The Toronto Police Service does not release “non-conviction” dispositions as part of a criminal record release. Non–convictions include, withdrawn, dismissed, not guilty, stayed, acquittal, discharge, diversion or absolute/conditional discharges when all conditions have been met.
** A Clearance Letter is not suitable for individuals being employed and/or volunteering with vulnerable persons*. A more comprehensive process is available through the Police Reference Check Program. Further information is available on our web-site under the link “Police Reference Check Program”.
Note :
* Vulnerable person means a person who, because of their age, a disability, or other circumstances, whether temporary or permanent, are (a) in a position of dependence on others or (b) are otherwise at a greater risk than the general population of being harmed by person(s) in a position of authority or trust to them.
Fingerprint Requirements
** If you presently have charges before the courts, you may still be eligible for a Clearance Letter; however, your letter will state “before the courts”.
** A recent RCMP national broadcast has directed all Police Services that fingerprints be required for positive identification before criminal records are released. Therefore, should any criminal history about you be on file, your application will be returned back to you.
** It will then be necessary for you to have your fingerprints taken as a confirmation of identification. To do this, please attend one of the various private RCMP accredited fingerprinting agencies listed in your local telephone book or on-line under fingerprinting services.
** When you have received your confirmation of your identity back from RCMP, please attach it to your application and mail to Toronto Police Service, 40 College St. Toronto, Ontario, M5G 2J3.
** If you require fingerprints for further confirmation of identification, for the purposes of immigration or any other civil matter, please attend one of the various private R.C.M.P. accredited fingerprinting agencies listed in your local telephone book, or on-line under fingerprinting services.
Note :
The Toronto Police Service does not take fingerprints for civil purposes (e.g. visas, immigration, etc.) and is not affiliated with any private fingerprinting agency.
How to Apply
What you need :
Two pieces of government issued identification are required, one of which must contain a photograph and signature. One must include your name and date of birth.
Payment options :
** Effective September 1st, 2013, clearance letters are non-taxable. The revised processing fee is CA$20.00, which can be paid by Visa or MasterCard for internet applications or by Visa, MasterCard, Interact for in-person applications.
** As the processing fee is NON-REFUNDABLE, please ensure you have read the full disclaimer prior to accessing the application.
Request Options :
Online : By selecting this method, you can choose to pick-up your completed letter from one of our designated locations:
Hours of Operation :
For on-line pick-up. All locations are open 24 hours a day, 7 days a week with the exception of HEADQUARTERS which is only open from 7am to 7pm. For verification, the same two pieces of identification you indicated on your application must be presented at time of pick-up.
Note :
Within 7 to 10 business days you will receive an e-mail advising when the letter is ready for pick up.
In person :
Simply print and fill out the following Criminal Record Search Form then bring it, along with two pieces of identification, to police headquarters, 40 College Street, Toronto between the hours of 7 :15 a.m. and 5 p.m., Monday to Friday (excluding holidays).
If you live outside of Canada :
** You may authorize a third party to place a request on your behalf at Toronto Police Headquarters, 40 College St, Toronto between the hours of 7 :15 a.m. and 5 p.m., Monday to Friday (excluding holidays).
This authorized third party must present two pieces of your original identification or notarized photocopies (notarization must be original), an authorization letter with your original signature giving authority to the named person and the address where you want the clearance letter sent. The third party must also produce one piece of their own personal identification. Fee applies.
** A Clearance Letter does not satisfy the needs of the social agencies (e.g. Big Brothers, Scouts Canada, and Toronto Parks & Recreation etc.) that have entered into a memorandum of understanding with the Toronto Police Service for the purpose of a police reference check.
It is also not accepted by the National Parole Board or the Ministry of Government Services for the purpose of obtaining a pardon or name change. Individuals requiring a record check for this purpose must submit the necessary documentation. For further information contact our information line at 416-808-7991.