Organisation : Sri Lanka Department of Customs
Portal Name : Sri Lanka Trade Information Portal
Facility Name : Changing Company Address
Applicable Country : Sri Lanka
Website : https://srilankatradeportal.gov.lk/index.php?r=searchProcedure/view1&id=32
How To Change Company Address in Sri Lanka?
Follow the below procedure to Change Company Address in Sri Lanka
Process Steps:
Step-1 : Hand over Company details and photos of all directors to the customs house agent
Step-2 : Uploading the Company details and photos of all directors to Sri Lanka Customs ASYCUDA system
Step-3 : Submit original documents with photocopies to Customs for the registration as an Importer or an Exporter
Documents Required To Change Company Address
Required Documentation for limited liability companies:
| No. | Type | Notes |
| 1. | Request letter | Addressed to the Director General of Customs |
| 2. | Form 13 | Notice of change of registered address-Obtained from Registrar of Companies |
| 3 | VAT certificate | Obtained from Inland Revenue Department (Required only for Permanent VAT Holders) |
| 4 | TIN certificate | Obtained from Inland Revenue Department |
| 5 | Deed or lease agreement | business premises relevant to the address in the TIN certificate |
| 6. | Billing Proof relevant to the address in the TIN Certificate | Water Bill/Electricity Bill/Sri Lanka Telecom Bill |
Required Documentation for Sole-Proprietor & Partnership Companies:
| No. | Type | Notes |
| 1. | Request letter | Addressed to the Director General of Customs |
| 2. | Business Registration Certificate | |
| 3. | Address Confirmation by respective ‘Grama Niladhari’ | |
| 4. | VAT certificate | Obtained from Inland Revenue Department (Required only for Permanent VAT Holders) |
| 5. | TIN certificate | Obtained from Inland Revenue Department |
| 6. | Deed or lease agreement | business premises relevant to the address in the TIN certificate |
| 7. | Billing Proof relevant to the address in the TIN Certificate | Water Bill/Electricity Bill/Sri Lanka Telecom Bill |
Changing your company’s registered address in Sri Lanka involves following these steps:
1. Get Board Approval:
** Hold a board meeting to discuss and approve the address change.
** Document this approval in a formal “Company Resolution”. This resolution should include the old address, new address, date of change, and signatures of authorized board members.
2. Prepare the Necessary Documents:
** Form 13: Download and complete this form obtained from the Department of Registrar of Companies (ROC). Ensure accurate details and signatures.
** Company Resolution: The original signed copy of the resolution mentioned above.
** Proof of New Address: This could be a copy of a lease agreement, utility bill, or confirmation letter from the local “Grama Niladhari” (village officer).
3. Submit to the ROC:
** You can submit the documents in person at the ROC office or electronically through their online portal.
** Pay the processing fee as per current regulations.
4. Processing and Approval:
** The ROC will verify the documents and process your request.
** Processing time is usually around five working days.
** Upon approval, you’ll receive a confirmation certificate with the new registered address.
Notes:
** If you’re changing the address within the same city/town, only Form 13 is required. For changes outside the local limits, both Form 13 and a board resolution are mandatory.
** Consider informing relevant authorities like the Inland Revenue Department (IRD), Sri Lanka Customs, and your bank about the address change.
** You can find detailed information and forms on the ROC website