Name of the Organization : North Dakota Department of Health
Type of Facility : Ordering a Certified Copy of Birth Record
Country : North Dakota, USA
Website : https://www.ndhealth.gov/
Ordering a Certified Copy of a Birth Record :
Identification Requirements:
Effective January 1, 2008, the Division of Vital Records will need proof of identity for all individuals requesting a birth record.
Related : North Dakota Department of Health Ordering a Certified Copy of a Death : www.statusin.org/24305.html
These new requirements are based on legislative changes that occurred during the 2007 North Dakota legislative session and can be found in North Dakota Century Code 23-02.1-27 (1).
Because of these new restrictions, a certified copy of a birth record may only be requested by:
1) The individual named on the record, provided they are at least 16 years old; or
2) The mother named on the record; or
3) The father named on the record.
If you are not one of these three individuals listed above, you may not request a certified copy of a birth record unless:
1) You submit a court order requiring our office to issue a certified copy to you; or
2) You submit other legal documentation listing you as an authorized representative of the individual named on the birth record; or
3) You submit our notarized authorization form, signed by one of the three individuals listed above granting you permission to request a copy.
If you are requesting a birth record for an individual that is deceased, you must:
1) Be an immediate relative of the deceased individual; (i.e. parent, child, grandparent, grandchild) or
2) Be an authorized representative acting on behalf of the deceased individual; and
3) Submit a certified copy of their death record if the death did not occur in North Dakota.
We must also require proof of identification of the person making the request before we can release a certified copy of a birth record . Parents can submit their own ID when requesting their children’s birth record. Proof of identification can be established by submitting a current (non-expired), legible photocopy of one of the following forms of identification:
1. State Government issued Photo ID or Driver’s License
2. Bureau of Indian Affairs issued tribal ID card
3. US Government issued Military ID card
4. US Government issued Passport or Visa
5. US Government issued Permanent Resident Card
If you do not have one of the prior forms of identification, you must provide a legible photocopy of two of the following:
1. Social Security Card
2. Utility bill with current address (can not be more than 3 months old)
3. Bank statement with current address (can not be more than 3 months old)
4. Pay stub (must include your name, SSN and the name and address of your employer)
5. Car registration or title with current address (for the current registration year)
6. IRS Tax Return (from the prior year)
If you cannot provide any of these forms of identification or if you have any other questions related to these new restrictions and requirements, please call our office at (701) 328-2360 or by e-mail at vitalrec@nd.gov . If you meet all the requirements listed above and are able to provide a valid form of identification, when ordering a birth record, please provide our office with the following information:
1) Full name of individual at birth
2) Date of birth
3) City and/or County of birth
4) Father’s name
5) Mother’s name, including maiden name
6) Your relationship to the individual
Also, include:
1) Your name and address
2) The address you want the copies mailed to (if different)
3) Daytime telephone number