Organization : National Pension Commission
Type of Facility : Employer Code Requests By Pension Fund Administrators
Country: Nigeria
Website : https://www.pencom.gov.ng/
Employer Code Requests By Pension Fund Administrators:
Section 45(a) of the PRA 2004 provides that Pension Fund Administrator (PFA) should open Retirement Savings Accounts (RSAs) for contributors and obtain Personal Identification Numbers (PINs) for the registered contributors from the National Pension Commission (PenCom).
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In order to do this, the employers whether from the Federal/State or the private sectors must first be recognized and issued with unique employer codes. The employees’ PINs are attached to their respective employer codes in PenCom’s database and are to be adopted only within the Pension Industry.
Introduction:
One of the functions of the Pension Fund Administrators (PFAs) according to the PRA 2004, section 45(a) is to open Retirement Savings Accounts for all employees and obtain Personal Identification Numbers (PINs) for the employees from the National Pension Commission (PenCom).
In order to do this, the employers whether from the Federal/State or the private sectors must first be recognized and issued with unique employer codes. The employees’ PINs are attached to their respective employer codes in PenCom’s database and are to be adopted only within the Pension Industry.
The objective of these guidelines is to set out the procedures for employer code requests for both the public and private sector employers.
These guidelines exclude the procedures for States employer codes generation as this is detailed in PenCom Circular PENCOM/INSP/CIR/PSP/11/01 of 19 December 2011 to all Licensed Operators on the Procedures for Registration of State and Local Government Employees under the section for Appointment of PFAs and Generation of Employer Codes.
General Rules Of Application:
PFAs are expected to cross-check new employer codes requests against their respective employer code databases before forwarding a request to PenCom for employer codes generation.
PFAs are required to forward their requests for employer codes to PenCom using the dedicated employer code request e-mail Employercode_Request@pencom.gov.ng
PFAs’ requests must be accompanied by scanned copies of the Certificates of Incorporation/Registration of Companies or Business name registrations.
Requests for employer codes generation shall be forwarded on working days only (Mondays to Fridays).
Henceforth, requests for employer codes generation would be treated in batches. Thus as indicated in section 2.4 above, all requests sent between 8am and 2pm would be processed within 24 hours of receipt of request from PFAs, while any request sent after 2pm would be processed within 48 hours of receipt of the request (excluding weekends and public holidays).
A request in which the employer information is incomplete, or has any discrepancy between PFA submission and record(s) obtained from relevant government Agencies in charge of registration/setting up of organizations shall be returned to the PFA via the dedicated employer code e-mail address as and when such is discovered with reason(s) for the rejection.
All successfully generated and uploaded employer codes would be forwarded to the PFAs’ designated personnel through the mailing list as provided by each PFA.
The PFA upon notification (in writing) by the employer of a name change shall likewise communicate same to the Commission in writing attaching copy of the employer’s notification and providing the necessary documentary evidence to include:
i. The new Certificate of Incorporation or Certificate of Business Name Registration (if just a name change) or
ii. The new Certificate of Incorporation and Board Resolution (if name change was as a result of a merger/acquisition).
iii. Board Resolution as to the acquisition of the employees of the erstwhile company by the new company.
PenCom generated employer codes shall be exposed on the Commission’s website for all operators and other users in the pension industry.
Review:
These Guidelines shall be subject to review by the Commission from time to time or as the need arises.
Enquiries:
All enquiries regarding these guidelines shall be directed to the National Pension Commission.