iponline.ipd.gov.hk E-Filing and Interactive Service Hong Kong : Intellectual Property Department

Organization : Intellectual Property Department
Facility : IPD E-Filing and Interactive Service
Location : Hong Kong
Country : China

Website : https://iponline.ipd.gov.hk/base/bs0100.jsp
Terms & Conditions : https://www.statusin.org/uploads/26877-e-filing.pdf

E-Filing & Interactive Service :

Basic requirements :
Customer ID :
** Use electronic certificate to apply for a Customer ID before log in.
** Please refer to “APPLICATION FOR CUSTOMER ID” of our User Guide.

Related : Patent Application Process Hong Kong Intellectual Property Department : www.statusin.org/26873.html

Online deposit account :
** Use Customer ID to open an online deposit account with us to make payment.

IT settings :
IT settings compatible with us :
** operating system
** Simplified or Traditional Chinese / English Window XP, Vista, 7 or 8

** software
** Simplified or Traditional Chinese / English MS Word 2000, 2002, 2003 or 2007 (32-bit)
** Acrobat Reader 7 or above

** PDF files generated within version 1.1 to 1.7
** browser
** Internet Explorer 7, 8 or 10 (32-bit)

** an e-mail account
** an electronic certificate issued by a Hong Kong recognized certificate authority (if there is additional user, an unique certificate for each additional user)

Procedure :
1. Go to Downloads in the E-Filing Home screen.

2. Under “Section A. Application Forms”, click Application for e-Filing Services. You can open or save the downloaded application form, which is an MS Word template. If you immediately open the application form, choose “Enable Macro”.

Note : Please save the templates in “.dot” format. This is to ensure that all of the macro components are working correctly.

Note : For MS Word 2003 and XP users, if you saved the downloaded application form first, then later when you open the form, set MS Word XP or 2003 to enable macro settings.

Modify the macro security setting in Tools -> Macro -> Security -> Security Level… -> Choose Medium or Low -> click OK twice to confirm setting.

For MS Word 2007 users, save the downloaded application forms into a “trusted location”.

To specify a “trusted location” for Word 2007, click the Office Button >> click Word Options >> click Trust Center >> click Trust Center Settings >> click Trusted Locations >> click Add new location

(tick Subfolders of this location are also trusted if you want Word 2007 to consider these subfolders as “trusted locations” also).

3. Complete the form :
3.1. Click the grey areas in each field and type required information.

3.2. Input at least one Preferred User Name (maximum of five users) and your e-mail address.
Note : Only PDF files are accepted as attachments. (PDF versions up to 1.7 are supported)

4. After completing the Application for e-Filing Services Form, convert it to XML format by clicking on the toolbar.

4.1. On Please input source destination (*.xml) screen, in the Destination field, input the filename and location where you want to save the XML file that will be generated.

4.2. Click OK.

Note : After clicking OK, a message is displayed to confirm if conversion is successful. You can also set a default export path if you want other XML files to be saved in the same location (see “Introduction to The Electronic Form Template” for details)