Paying of Statutory Contributions : National Pension Scheme Authority NAPSA Zambia
Name of the Organization : National Pension Scheme Authority NAPSA
Type of Facility : Paying of Statutory Contributions
Country: Zambia
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Website : http://www.zambiaimmigration.gov.zm/
Paying of Statutory Contributions :
Assessment of Payable Contribution
An Employer is required to remit 10 % of an employee’s GROSS earnings subject to the prevailing ceiling amount.
Related : NAPSA Invalidity Pension Zambia : www.statusin.org/6510.html
What constitutes Gross Earning for NAPSA Purposes ?:
Basic salary and
+ Allowances
+ Leave Pay
+ Commutation of leave days
+ Bonus
When are contributions due ?:
** By the 10th of the ensuing month
** Payment made after the due date attract penalty
What are the available options for remitting contributions?:
** Bank transfer
** Cheque payment
** Cash payment
Provision of Contributions Data:
What is the required documentation when making payments ?:
** Remittance form
** Monthly Return
** What are the acceptable formats for filing Returns?
** Hard copy format monthly return hard copy format.xlsx
** Electronic format (preferred option can be downloaded for each year starting year 2000)
Benefits of e-Filing – CMRs:
** Better Record Management – ease filing & retrieval of data
** Error free assessments
** Faster and error free crediting of members’ accounts
** Quicker processing cycle for Benefits
Impact of Errors/Omissions on Member Records:
** Fictitious NRC & SS numbers
** No NRC & SS numbers.
** No full names
** Use of Incorrect Ceiling
** Wrong Assessments
** Manual submissions
** Remittance of contr. above age 55
** Missing member/beneficiaries data
** Multiple SS numbers
** Mis-posting of contribution to other employees’ accounts
** Underpayment & Penalty
** Reconciliation problems
** Delays in processing and claim settlement
Guidelines in the Processing of Employment Permits :
A) Submission of Applications :
** All applications for Employment Permits shall be filed and processed at the Department of Immigration Headquarters. The foreign prospective employee must be outside the country during the filing and processing of the application.
** Companies should only engage either the Human Resource Personnel or Registered Immigration Consultants to process Immigration Permits for their expatriates. Further, if the Company decides to use a Registered Consultant, they should stick to a single Consulting Firm.
A letter from Management of a particular Company allowing the Registered Immigration Consultant to process the permits has to be produced to Immigration for every application they make.
Zambianization Policy :
** All Employers must help the Government realize the implementation of the Zambianization Policy. At inception, employers shall indicate the maximum period for which any expatriate worker is required at the company.
In the case of a professional job position, the Department of Immigration in consultation with the relevant Professional body will make the final ruling on the maximum period.
** Relevant Professional bodies shall provide guidance regarding the periods required for a Zambian of any particular level of qualification and experience to assimilate the necessary skills to be able to take up a given position occupied by an expatriate. An Employment permit shall not be extended beyond this period.
About Us :
The Zambia Department of Immigration aims to effectively and efficiently facilitate and regulate the entry and exit of persons and control the stay of immigrants and visitors in the country in order to contribute to internal security and sustainable socio-economic development.
The Department of Immigration is committed to providing efficient, transparent and professional service. The Department has its headquarters in Lusaka, the country’s capital city, with regional offices in all the nine provinces of Zambia (see the Contacts page for physical address).